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Employment at TCFV

Grants Administrator

Job Title: Grants Administrator
Reports To: Director of Finance
FLSA Status: Non-exempt
Approved By: Director of Finance
Approved Date: July 24, 2018

I. Purpose & Summary of Position:
The Texas Council on Family Violence is a statewide organization representing a network of domestic violence programs that provide direct services to victims and their families, and serves as the voice of victims at the state level while working with local communities to create strategies to prevent family violence.

The Grants Administrator is a member of the Finance team, with excellent organizational and communication skills. She or he provides key accounting support to the Director of Finance with emphasis on grant and funder progress reporting, deliverables tracking, and processing and performing miscellaneous assigned duties. Additionally, she or he works to strengthen the agency by providing efficient contract and funder management and reporting systems, providing analytical information utilizing existing database resources, and identifying new data collection systems and processes. She or he uses data collected to inform funder and donor reports as well as to synthesize the Council’s activities on training, technical assistance, and deliverables. Finally, she or he must have knowledge of database techniques, plus the ability to work independently and to envision analysis needs.

II. Priority functions / Accountabilities

A. Grant/Donor/Funder reporting
• Monitor project progress by tracking activity; resolving problems; publishing progress reports; recommending actions.
• Synthesize written information from multiple persons into a consistent voice in response to funder questions.
• Work effectively with end users, IT, and cross-functional teams.
• Manage contract and grant records, correspondence, and amendments using Coalition Manager Database.
• Maintain strong familiarity with grant regulations and conditions as internal expertise on funded awards & contracts.
• Complete progress reports for all government-funded grants and other funders, monitor compliance with grant requirements and deliverables.
• Prepare periodic operational data reports to track outcomes and services provided, including ensuring agency staff have recorded required programmatic report data
• Maintain calendar and coordination of funder reporting and prepare CEO and Director of Finance to meet funder timelines
• Assist with compilation of statistics internally for the Texas Council.
• Train staff in use of databases.
• Query information as necessary to create reports.

B. Financial / Administrative
• Assist with preparation of the annual agency budget.
• Serve as backup assistance for accounts payable as needed.
• Assist Finance staff with special projects.
• Grant billing assistance, as needed.
• Administrative assistance for Finance, as needed.

III. Minimum Knowledge, Skills, and Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Dedicated, energetic and detail oriented and thrive in a dynamic environment.
• Demonstrated ability to multi-task and work under tight and/or changing timelines; disciplined time management skills to coordinate and prioritize own and others’ activities, evaluate progress and provide feedback; and to reallocate resources to complete activities within set deadlines.
• Self-starter, able to work independently, enjoys creating and implementing new initiatives.
• Excellent writing/editing and verbal communication skills.
• Reporting; high level of accuracy and superb attention to detail.
• Experience with Microsoft Office suite with a focus on Excel and Word.
• Organization skills, including setting up systems to ensure deadlines are met and known in advance by relevant persons.
• High school diploma with a minimum of three years of progressively responsible experience in accounting/grant fiscal reporting
• Bachelor’s degree in related field preferred

IV. Working Conditions and Environment/Physical Demands: Ability to read, write and converse in English, to travel as needed and tolerate prolonged sitting or standing. Must possess the emotional and physical stamina to deal with a variety of stressful situations, such as: responding to complaints; handling difficult internal and external interactions; effectively working long and, at times, odd hours; maintaining a sense of humor throughout.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the CEO and mission and philosophy of TCFV.

HR Director

Job Title: HR Director Approved By: CEO
Reports To: Chief Executive Officer Approved Date: June 30, 2018
FLSA Status: Exempt
Approved By: CEO
Approved Date: June 30, 2018

I. Purpose & Summary of Position:

The Texas Council on Family Violence is the only 501(c)(3) nonprofit coalition in Texas dedicated solely to creating safer communities and freedom from family violence. With a state-wide reach and direct local impact, TCFV, with the collective strength of more than 1,000 members, shapes public policy, equips service providers, and supports prevention initiatives.

The HR Director leads all human resource functions for TCFV to support and enable the strategic and operational performance of the organization. In conjunction with the CEO and leadership team, HR Director develops a comprehensive human capital strategy for the organization in alignment with the mission of TCFV and with a focus on attracting, developing, and retaining the talent required to achieve organizational goals.

II. Priority Functions/Accountabilities

A. Talent development

• Provide for staff and succession planning.
• Create employee development plans, training programs, and performance planning.
• Develop and put in place recognition structures.
• Employ tools such as Appreciative Inquiry, User Design Thinking, and Employee Experience Journey Mapping to facilitate an extraordinary employee experience.
• Identify training and development opportunities to meet the needs of leadership and other staff.
• Identify HR trends across the spectrum of similar non-profit organizations and propose programs to address these trends.

B. Employment practices

• Promote TCFV’s vision, values, and standards of conduct.
• Support TCFV’s efforts to be a trauma-informed, survivor-centered workplace with an emphasis on wellness.
• Coach leaders and employees about employment guidelines and ensure prompt, satisfactory resolution of validated issues/concerns/problems.
• Support all levels of management through such activities as supervisory training, Appreciative Inquiry approaches to supervision, as well as development and communication of leadership policies, practices, and guidelines.
• Consult with and advise supervisors on employment practices.
• Respond to inquiries from employees or leadership regarding policies, procedures, and administrative programs.
• Stay abreast of best practices and emerging trends in the field to remain compliant with employment laws and regulations while ensuring competitive total rewards.
• Interpret, and—in consultation with legal counsel, as appropriate—provide guidance on employment policies, procedures, and regulatory compliance.

C. Recruiting, hiring, onboarding, and employee recordkeeping

• Ensure recruiting and hiring practices are aligned with TCFV’s commitment to diversity and inclusion.
• Work with appropriate staff to keep in place and modify as needed recruiting functions through applicant screening, coordination of interviews, and selection support.
• Work with appropriate staff to plan, deliver, and facilitate employee orientation, conduct exit interviews, process employee action paperwork, and advise managers in employment decisions.
• Work with appropriate staff to develop and implement diversity and inclusion-informed strategies for employee recruitment, including updating job advertisements in various media, identifying and developing community contacts, and making presentations where appropriate.
• Work with appropriate staff to maintain systems for keeping HR information that complies with government reporting guidelines by tracking hires, promotions, transfers, performance evaluations, compensation practices, recognition, training, safety, and harassment.
• Utilize the HR information system to identify trends and analyze data for insight into engagement, retention, learning, and other priorities.

D. Administering compensation and benefits

• Conduct compensation surveys of comparable organizations and develop salary band recommendations to support TCFV’s Board of Directors’ decisions about appropriate pay ranges.
• Oversee the administration of benefits and time off programs in accordance with the organization’s Employee Handbook.
• Along with appropriate staff, collaborate with insurance and benefit broker providers.
• Conduct market analyses and make cost effective recommendations to leadership team.
• Along with appropriate staff, communicate employee benefits and process new enrollments, changes, and terminations.
• Administer the performance evaluation process and total compensation programs to ensure effectiveness, compliance, and equity within the organization.

III. Minimum Knowledge, Skills, and Abilities Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience in multiple human resource functions including, but not limited to, employee relations; workforce planning; recruiting and staffing; diversity, equity and inclusion; performance management; leadership and staff development; employee engagement; employee communications; compensation; and benefits.
• Ability to grasp and interpret the organization’s mission, vision, values, and services.
• Energy and ability to innovate, collaborate, problem-solve, and champion change both within the human resources function and with stakeholders across the organization.
• Impeccable integrity and judgment; ability to both inspire trust and be trustworthy.
• Presence and maturity to influence and/or lead others internally as well as to represent the organization positively in the greater Austin community.
• Ability and desire to learn the operations of the organization, think strategically, and operate tactically in a dynamic, mission-focused, and service-oriented environment.
• Proficiency analyzing data/metrics and using them to plan and improve.
• Competent use of Microsoft Office and ability to learn and utilize HR/payroll information systems.
• Excellent written, verbal, and interpersonal communication skills. Ability to interact effectively with all levels of the organization. Sensitive to various ethnic, social, cultural, and professional backgrounds.
• Ability to manage projects and serve as a collaborative member of multiple teams and task groups.
• Confident, empowering, and positive in coaching and training staff.

IV. Training, Skills, and Education

• Bachelor’s degree in Human Resources Management, Business Management, or related field required; advanced degree in HR Management, Business Management or related field preferred.
• Nonprofit experience preferred.
• PHR or SPHR certification preferred.
• Minimum 5 years of human resources professional (exempt) experience is required, including advanced generalist skills and proven ability to manage both day-to-day HR operations and to navigate organizational issues.
• Minimum 5 years’ leadership/supervisory experience.

V. Working conditions and environment/physical demands

Ability to read, write, and converse in English; to travel as needed; and, tolerate prolonged sitting or standing. Must possess the emotional and physical stamina to deal with a variety of stressful situations, such as: responding to complaints; handling difficult internal and external interactions; effectively working long and, at times, odd hours; and, maintaining a positive and generative perspective throughout.

TCFV intends the above statements as descriptors of the general nature and minimum level of work performed. These statements expressly do not represent an exhaustive of all duties, responsibilities, and skills required for the position. The employee should anticipate performing additional job-related duties as required by the job objectives, the CEO, and mission and philosophy of TCFV.

Policy Coordinator with the Legal Sub-Team

Job Title: Policy Coordinator with the Legal Sub-Team             
FLSA Status: Full Time / Non-Exempt
Approved By: CEO
Reports To: Policy Manager

I. Purpose & Summary of Position:
The Texas Council on Family Violence is a statewide organization representing a network of domestic violence programs that provide direct services to victims and their families, and serves as the voice of victims at the state level while working with local communities to create strategies to prevent family violence.

Policy Coordinators work on the Legal Sub-Team of the Policy Team within TCFV, reporting to the Policy Manager or Policy Director, as determined by the Policy Director.  This Policy Coordinator will focus on enhancing legal options for survivors of family violence.  S/he will provide support to agencies and professionals that directly advocate for survivors of family violence, as well as those who develop and implement laws, regulations and policies to maximize victim safety and offender accountability. 

II. Priority functions / Accountabilities:
Provide technical assistance to advocates, civil and criminal justice system officials and other allied professionals;
In coordination with the Team, develop processes to monitor and analyze the effective implementation of family violence laws, rules and policies;
Create, develop and update written materials and protocols as appropriate, for use by survivors, family violence programs and allied professionals, with particular emphasis on increasing access to legal services for survivors;
Assist with planning, organizing and executing summits, conferences and other training events for legal advocates, criminal justice system officials and others;
Manage the Legal Advocates Network (LAN) listserv, serve as its caucus liaison, organize regional training meetings, and support legal advocates across the state;
In coordination with the Team, research, develop materials and provide support for the TCFV Public Policy Committee and the Policy Director prior to and during legislative session; and
Perform other policy-related activities individually or in coordination with the Team as requested by the Policy Manager and Policy Director.
 

III. Minimum Knowledge, Skills, and Abilities Sought: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below represent the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong and effective interpersonal skills to work collaboratively with a wide variety of people and organizations;
• Self-driven to work independently with minimal supervision and use disciplined time management skills;
• Ability to work within a team to offer support and collaborate on team projects;
• Thorough knowledge of domestic violence issues and the institutional response to survivors;
• Ability to maintain strict confidentiality of employee, donor, funder, survivor and case information;
• Demonstrated skill in development and presentation of adult education programs involving social change issues;
• Excellent organizational, written and oral communication skills;
• Ability to analyze and synthesize information; and
• Proficiency with Windows 2000 or above, Microsoft Office applications and Microsoft Outlook.
 

IV. Education and Experience:
• Bachelor’s degree in political science, public policy, social work, criminal justice or related field; and
• Three years’ experience in public policy, legal or systems advocacy work, including at least one year in the domestic violence movement.
• Alternatively to the above, a combination of a lower degree of education beyond high school and additional years of experience with a documented record of the ability to         perform duties and responsibilities of the position is acceptable.
• Must have a strong understanding of the legal system.
 

V. Working Conditions and Environment/Physical Demands:
• Ability to read, write and converse in English (Spanish in addition to English is a plus);
• Availability to travel, including some overnight trips; and
• Requires occasional bending, stooping, lifting and carrying objects up to 25 pounds, with or without accommodations.
 

The requirements of the Policy Coordinator’s position may exceed 40 hours per week and may require occasional adjustments in work hours, depending on assigned projects and activities. 

TCFV expressly intends the above statements to describe the general nature and minimum level of work being performed.  They do not represent an exhaustive list of all duties, responsibilities and skills required for the position.  TCFV will require the employee to perform any other job-related duties as required by the job objectives, the supervisor and mission and philosophy of TCFV. 

Membership Manager

Job Title: Membership Manager
Reports To: Director Fund Development and Strategic Relations
FLSA Status: Exempt
Approved By: CEO
Approved Date: 5-1-2018


I. Purpose & Summary of Position

The Texas Council on Family Violence is a statewide organization representing a network of domestic violence programs that provide direct services to victims and their families, and serves as the voice of victims at the state level while working with local communities to create strategies to prevent family violence.

The Membership Manager manages all membership responsibilities, including marketing, recruitment, and retention of members and assists the Director Fund Development and Strategic Relations with the annual fund. Requires high energy, maturity, and attention to detail.

II. Priority functions / Accountabilities

A . Membership Services – Coordinates and manages all membership responsibilities

  • Ensure membership processes follow TCFV Bylaws and Membership Policies and Procedures and maintain accurate member data profiles.
  • Maintain effective recruitment, renewal, and payment processes.
  • Prepare and generates membership reports.
  • Plan, prepare and attend the annual general membership meeting and member appreciation events.

    B. Membership Marketing – Develops and implements a comprehensive annual membership and marketing plan aimed at increasing TCFV’s membership and its perceived value:

  • Recruit new sustainable members by strategically reaching out to targeted markets.
  • Build and enhance relationships with individual and program members and lead member acknowledgement and recognition efforts.
  • Build, cultivate and maintain networking opportunities and advocacy with programs that intersect with those offered by family violence service providers.
  • Create marketing and communications campaigns including direct mailings, emails and social media postings, visiting and calling prospective members.
  • Develop membership marketing materials and train staff in their use to promote TCFV and membership.
  • Identify areas of improvement with the membership website and database and develops efforts to promote and increase member use.

    C. Supporter Cultivation – Develop, implement, and evaluate the annual supporter communications plan.

  • Lead and execute TCFV’s supporter communications campaigns, including social media, email, blogs and The River newsletter, in collaboration with teams.
  • Identify and support opportunities to integrate TCFV’s communications and marketing efforts.
  • Collaborate with TCFV teams to identify relevant topics and write compelling content for TCFV’s communications to expand TCFV’s reputation as the statewide expert and a national leader on domestic violence topics.
  • Manage the development and implementation of the Go Purple Toolkit, including creation of new public awareness materials.
     
    D. Financial / Administrative:
  • Utilize agency’s resources responsibly.
  • Accurately report on grant activities, including contributing information for agency’s funding applications.
  • Prepare, manage, and adhere to annual budget for membership and annual fund project activities.

III. Minimum Knowledge, Skills, and Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Thorough understanding of association membership operations, marketing, recruitment and retention, preferably with three years’ experience on an association membership staff in a nonprofit or professional society.
  • History of innovatively growing membership through multiple channels including web, direct marketing, and social media.
  • Knowledge of the issues and circumstances faced by those experiencing domestic violence.
  • Exceptional customer service skills.
  • Excellent written and verbal communication skills for presentation and written publication for internal and external distribution.
  • Comfortable speaking with members and nonmembers on the phone.
  • Self-starter, able to work independently, enjoys creating and implementing new initiatives.
  • Dedicated, energetic and detail oriented and thrives in a dynamic environment
  • Available to travel overnight extensively.
  • Strong team building and leadership skills to effectively coordinate Coalition activities through vision, strategic planning and expertise.
  • Demonstrated ability to multi-task and work under tight and/or changing timelines; disciplined time management skills to coordinate and prioritize own and others’ activities, evaluate progress and provide feedback; and to reallocate resources to complete activities within set deadlines.

IV. Working Conditions and Environment/Physical Demands: Ability to read, write and converse in English, to travel as needed and tolerate prolonged sitting or standing.  Must possess the emotional and physical stamina to deal with a variety of stressful situations, such as: responding to complaints; handling difficult internal and external interactions; effectively working long and, at times, odd hours; maintaining a sense of humor throughout.

Director of Fund Development and Strategic Relationships

NOTE: To be considered for this position, a completed employment application is required. The application may be downloaded at http://www.tcfv.org/wp-content/uploads/2014/02/Employment-Application.doc. Applicants must also submit a resume and a cover letter. Email documents to kmcalister@tcfv.org.

 

Job Title: Director of Fund Development and Strategic Relationships

Reports To: Chief Executive Officer

FLSA Status: Exempt

Approved By: CEO

Approved Date:  May 1, 2018

 

I. Purpose & Summary of Position:

The Texas Council on Family Violence is the only 501(c)(3) nonprofit coalition in Texas dedicated solely to creating safer communities and freedom from family violence. With a state-wide reach and direct local impact, TCFV, with the collective strength of more than 1300 members, shapes public policy, equips service providers, and initiates strategic prevention efforts.

 Creating a safer Texas means inviting a wide range of partners and supporters into the movement to end domestic violence, which requires building, sustaining, and mobilizing an extensive network of strategic relationships. This role provides strategic direction for the organizational functions of member engagement, donor cultivation, external relations, and coalition building.  With the primary goal to strengthen the position of TCFV to advance its mission by shaping multiple dynamic entry points to support and partner with our work.

Across all areas of function, this position will identify resources and strategies needed to develop organizational infrastructure in the short and longer term to support optimal membership, fundraising and development, and communications functions for TCFV.

 Requires high energy, maturity, and leadership with the ability to serve as a unifying force at both strategic and tactical levels. 

 II. Priority functions / Accountabilities

Member engagement and mobilization:

Provide leadership to TCFV’s member engagement and member services operations, in coordination with TCFV programmatic and finance departments.

  • Oversee regular assessment of member services.
  • Set member mobilization metrics and put systems in place to track progress towards goals.

Fund Development and donor network cultivation:

Identify increasing financial support for TCFV and oversee the strategic presentation of the organization to donors and supporters.

  • Facilitate contacts with new donor networks.
  • Set donor cultivation metrics and put systems in place for tracking achievement of metrics.
  • Grant writing – lead efforts to identify, leverage and maximize government and private grant opportunities. Set metrics and track achievements.
  • Seek, research and implement innovative approaches to expand donor base.

Public relations:

In coordination with the CEO and the leadership of TCFV’s programmatic departments, oversee overall organizational messaging, including the work of internal and contracted communications staff.

  • Provide strategic direction for efforts to increase the visibility of the organization through coordinated branding and consistent, concerted outreach in traditional and new media.
  • Set public relations metrics and put systems in place for tracking their achievement.

Strategic partnerships:

Working with the Policy, Prevention, and Support to Service Providers teams, this position will drive strategic initiatives to enhance existing partnerships and develop new connections with organizations, associations, coalitions, and networks that can advance the work of TCFV.

  • Lead the coordination of efforts among departments for unified approach to managing strategic relationships to advance TCFV’s shared agenda.
  • Develop strategic outreach plans that are shaped and supported by TCFV’s organizational brand and provide mechanisms for building organizational partnerships that are consistent with the overall message and mission of the organization.

Other duties and responsibilities include:

  • Assist in the development and facilitation of convenings, board meetings, and related events.
  • Manage additional staff to help achieve strategic plan goals as needed.
  • Create written and verbal reports, presentations, and communications for CEO and other leadership on strategic donor engagement and external relations initiatives.
  • Attend events, conferences, and meetings to conduct outreach, build networks and strengthen key relationships.
  • Collaborate with development personnel, internal or contracted.
  • Support the CEO, board and Fund Development Committee as needed.

Success of the position will be measured by the growth of organizational visibility, donor networks, strategic partnerships, and membership engagement.

Financial / Administrative

  • Manages agency’s resources responsibly.
  • Develops and maintains sound financial practices with contractors and vendors.
  • Works with program staff, Finance, and CEO to prepare annual budget. 

III. Minimum Knowledge, Skills, and Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Demonstrated knowledge and ability in program development, implementation and evaluation.
  • Thorough knowledge of the issues and circumstances faced by those experiencing domestic violence.
  • Strong knowledge of Microsoft Office applications and high degree of confidence in using technology.
  • Dedicated, energetic, and detail oriented and thrive in a dynamic environment.
  • Demonstrated ability to multi-task and work under tight and/or changing timelines; disciplined time management skills to coordinate and prioritize own and others’ activities, evaluate progress and provide feedback; and to reallocate resources to complete activities within set deadlines.
  • Self-starter, able to work independently, enjoys creating and implementing new initiatives.
  • A minimum of five year progressively responsible experience in a not-for-profit leadership role, which includes providing services to individuals affected by domestic violence.
  • A minimum of five-year experience in fund development, donor cultivation and/or grant writing.
  • A minimum of three years of experience in budgeting, hiring, supervising, and terminating staff.
  • Bachelor’ degree in Social Services, Human Services, Business Administration or related field or any combination of related education and experience with a documented record of the ability to perform duties and responsibilities of the position.


IV. Working Conditions and Environment/Physical Demands:
Ability to read, write and converse in English, to travel as needed and tolerate prolonged sitting or standing. Must possess the emotional and physical stamina to deal with a variety of stressful situations, such as: responding to complaints; handling difficult internal and external interactions; effectively working long and, at times, odd hours; maintaining a sense of humor throughout.

 

The above statements are intended to describe the general nature and minimum level of work being performed.  They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position.  The employee will be required to perform any other job-related duties as required by the job objectives, the CEO and mission and philosophy of TCFV.