REPORTING REQUIREMENTS
Funders and Allowable Services
Understanding allowable services and definitions is essential to ensure accurate reporting to funders. Each staff position is funded by particular grants. Sometimes, staff can only bill to these particular grants funding their position. However, other granters require programs to report all eligible services regardless of funder. Staff should be aware of which grants fund their work and the allowable services permitted under each grant.
Funder Guidance
| HHSC Texas Health and Human Service Commission | CJD Criminal Justice Division | OAG Office of the Attorney General | HUD Department of Housing and Urban Development |
FY24 HHSC FVNet Data Element Guide FY24 HHSC FVNet Data Format Guide TANF Family Violence Program FAQ TANF Form 8831 TANF Form 8831-Spanish Telephone Services Policy Guidance HHSC Hotline Call Handout HHSC Community Education and Awareness Presentations Policy Guidance Written Services Policy Guidance | VOCA Subgrantee Data Report VOCA Performance Measures VOCA Subgrantee FAQ VOCApedia VOCA Victim Assistance Performance Measurement Tool User Guide VAWA Reporting Instructions | OVAG/VCLG Performance Report Instructions For more information on SASP or sexual assault reporting, visit taasa.org. | HUD CoC Eligible Activities HUD ESG Eligible Activities HUD Data Standards TDHCA Resources Comparable Database Manual Comparable Database Vendor Checklist |
Have a question about data?
DATABASE MANAGEMENT
Storing and Securing Data
DATA COLLECTION, RETENTION & DELETION
Database management systems have made data collection and reporting easier and more efficient for programs. Keep in mind, survivor data can be very sensitive and programs should be thoughtful about what they collect and report. It’s imperative to consider survivor safety, privacy, and confidentiality requirements. Programs must consider survivor-centered practices when choosing a database and/or working with a vendor.
Remember! TCFV is here to support your data collection and reporting needs know matter what database you use.
*Source: Nation Network to End Domestic Violence (NNEDV)
DATABASE SUPPORT
Osnium Software Support
FEATURES, RESOURCES & TRAINING
Supported by TCFV since 2015, Osnium is a reporting software designed to meet the data collection and reporting requirements of family violence programs. The system features tools for client service tracking, flexible reporting, and more.
For a comprehensive look at the Osnium-Texas system, register for our four part online training series. If you have trouble accessing the videos, please submit a Coalition Manager Support Ticket.
UPGRADES
In August 2021, Osnium rolled out a system-wide upgrade. Look for TCFV support materials coming soon!
REPORTING
To help you accurately enter and report data for specific funders in Osnium, utilize the guides and resources in the table below.
| HHSC Texas Health and Human Service Commission | CJD Criminal Justice Division | OAG Office of the Attorney General | HUD Department of Housing and Urban Development | SASP Sexual Assault Services Formula Grant Program |
HHSC FVP Osnium User Guide | VOCA Report Instruction Guide | For more information on SASP or sexual assault reporting, visit taasa.org. | TDHCA ESG Osnium Instruction Guide | For more information on SASP or sexual assault reporting, visit taasa.org. |
Contact and Connect
Osnium Technical Support
Schedule an Appointment
support@osnium.com
888.676.4861 Ext 2
TCFV Support
datatx@tcfv.org
For updates on reporting and data collection, along with other program policy information, request to join our Texas Connection Listserv at datatx@tcfv.org.