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REPORTING REQUIREMENTS

Funders and Allowable Services

Understanding allowable services and definitions is essential to ensure accurate reporting to funders. Each staff position is funded by particular grants. Sometimes, staff can only bill to these particular grants funding their position. However, other granters require programs to report all eligible services regardless of funder. Staff should be aware of which grants fund their work and the allowable services permitted under each grant.

Reference the table below for help with funder reporting. For a comprehensive list of allowable services, download our Service Glossary.

DATABASE MANAGEMENT

Storing and Securing Data

DATA COLLECTION, RETENTION & DELETION

Database management systems have made data collection and reporting easier and more efficient for programs. Keep in mind, survivor data can be very sensitive and programs should be thoughtful about what they collect and report. It’s imperative to consider survivor safety, privacy, and confidentiality requirements. Programs must consider survivor-centered practices when choosing a database and/or working with a vendor.

Remember! TCFV is here to support your data collection and reporting needs know matter what database you use.

*Source: Nation Network to End Domestic Violence (NNEDV)

DATABASE SUPPORT

Osnium Software Support

FEATURES, RESOURCES & TRAINING

Supported by TCFV since 2015, Osnium is a reporting software designed to meet the data collection and reporting requirements of family violence programs. The system features tools for client service tracking, flexible reporting, and more.

For a comprehensive look at the Osnium-Texas system, register for our four part online training series. If you have trouble accessing the videos, please submit a Coalition Manager Support Ticket.

UPGRADES

In August 2021, Osnium rolled out a system-wide upgrade. Look for TCFV support materials coming soon!

REPORTING

To help you accurately enter and report data for specific funders in Osnium, utilize the guides and resources in the table below.

HHSC

Texas Health
and Human
Service
Commission
CJD

Criminal
Justice
Division
OAG

Office of the
Attorney
General
HUD

Department
of Housing
and Urban
Development
SASP

Sexual Assault
Services
Formula Grant
Program
HHSC FVP
Osnium User
Guide
VOCA Report Instruction GuideFor more
information on
SASP or sexual
assault reporting,
visit taasa.org.
TDHCA ESG
Osnium
Instruction Guide
For more
information on
SASP or sexual
assault reporting,
visit taasa.org.

CONTACT & CONNECT

Osnium Technical Support
Schedule an Appointment
support@osnium.com
888.676.4861 Ext 2

TCFV Support
datatx@tcfv.org

For updates on reporting and data collection, along with other program policy information, request to join our Texas Connection Listserv at datatx@tcfv.org.